Archive all mail older than 30 days, all folders
I have a lot of IMAP folders with a lot of old mail. In order to reduce remote server space usage I would like to move all mail older than 30 days to its equivalent local archive folder.
I can do this easily on a per-folder basis by selecting messages and selecting Organise > Archive from the right-click menu. But if I use the search facility to get all mail in all folders older than 30 days, there is no option to move the selected mail to its equivalent local archive folder.
Is there any way to achieve this?
Gekozen oplossing
Ok, I confess to not having a true solution, as I've never seen this issue. If I were to try this, my approach would be to:
- set the archive option for account to preserve existing structure and save in Local Folders
- create a search folder for the account for messages older than 30 days
- run the search and save the results
- highlight the list of results and click 'archive' - each message should be stored in like-named archive folder.
I did a small test and it worked for me.
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You might experiment with setting a manual filter to locate messages older than 30 days and move them that way.
david said
You might experiment with setting a manual filter to locate messages older than 30 days and move them that way.
Unfortunately I don't think this will work. The filter rules don't have an "archive" action, and the destination archive folder is going to be dependent on the current source folder.
I think it may still have merit for experimentation. Each filter is focused on one account and the selected messages could be moved to archive.
david said
I think it may still have merit for experimentation. Each filter is focused on one account and the selected messages could be moved to archive.
I have indeed experimented. The filter is account based, but we are talking folder-level here. The messages in each folder must be moved to the corresponding folder in the local archives folder.
If you believe this is achievable, please outline the exact specification of the filter rule, because based on my own experiments, no such facility exists within the current mail filter rule configuration.
Gekozen oplossing
Ok, I confess to not having a true solution, as I've never seen this issue. If I were to try this, my approach would be to:
- set the archive option for account to preserve existing structure and save in Local Folders
- create a search folder for the account for messages older than 30 days
- run the search and save the results
- highlight the list of results and click 'archive' - each message should be stored in like-named archive folder.
I did a small test and it worked for me.
david said
- create a search folder for the account for messages older than 30 days
I didn't know about the "Saved Search" facility, but this works great for collating emails for archiving. Thank you very much for the help.
I was glad to help. Funny. I didn't know about setting archive to preserve folder structure until you posted your question. :) so we both benefited. :)
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